Registrar

Who is eligible to obtain a copy of a Birth Record?

• The person named on the birth certificate.

• A parent of the person named on the birth certificate (requesting parent's name must be listed on the birth certificate.)

• Only by order of a New York State Court or a Government agency for a legal or proper purpose may a spouse, child or other persons obtain a copy of a birth certificate.

• If you have custody of a minor under the age of 18, you will need custody papers that are no older than 6 months otherwise you must obtain an updated copy from the court.

• NYS Court Order

  

Who is eligible to obtain a copy of a Death Record?

The informant, surviving spouse, parent, child or sibling of the deceased – child and sibling must prove relationship with birth certificate.

  

Identification Requirements

Application must be submitted with copies of either A or B:

A. One (1) of the following forms of valid photo ID:

• Driver’s license with photo

• Non-driver photo ID card

• Passport

• Nexus Pass

• Pistol Permit

• Other government issued photo ID

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B. Five (5) of the following showing the applicant's name and address:

• A utility bill (gas, electric, phone, cable)

• Current Paycheck stubs

• Social Services card

• Health Insurance card

• Mortgage/Rental lease statement

   

Requesting a Record

In Person: You must provide government issued photo ID.  The fee is $10 per certificate payable by check, money order, cash or credit card with processing fee.

   

Via Internet: For your convenience, you may process online requests through VitalChek Network, Inc. an independent company. They can be reached either online at www.vitalchek.com or by phone at 800-255-2414. VitalChek charges an additional fee for using their service. They accept all major credit cards. The Town of Hornellsville is not responsible for the operation of this service. VitalChek assumes all liability.

         

Via Mail: Orders are processed within 3-5 days from receipt of mail request. The following information must be included:

1. Application for Certified Copy of Birth/Death

2. A self addressed stamped envelope

3. Check or Money order payable to the Hornellsville Town Clerk ($10 per certificate)

4. Copy of a valid government issued ID

5. Proof of address if the address on the ID provided is incorrect

6. Mail requested information to:​

Town of Hornellsville

Vital Records
PO Box 1
Arkport, NY 14807

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What is a lawful right or claim to obtain a copy of a Death Record?

If the applicant is not the spouse, parent, child or sibling of the decedent, a lawful right or claim must be documented. An example of a lawful right or claim would be a death record needed by the applicant to claim a benefit. Documentation would consist of an official letter from the agency verifying that to process the claim they require from the applicant a copy of the requested death record.

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Attorney Copies of Death Records 

Requests for death certificate copies by lawyers must be submitted on letterhead with check payable to the Hornellsville Town Clerk with a self addressed stamped envelope.